Legal Privacy Statement OPEN Networks Pty Ltd

Introduction

OPEN Networks Pty Ltd (“OPEN Networks ”) is obliged to comply with the requirements of both the Privacy Amendment (Private Sector) Act 2000 (Cth) and the Information Privacy Act 2000 (Victoria).

Collection of Information

OPEN may only collect personal information from individuals (and this includes customers, potential customers and trade creditors) for the following purposes:

• providing prompt and efficient delivery of products;
• conducting appropriate checks for credit worthiness; and
• internal research analysis of customer requirements.

Personal information includes an individual’s name and contact details, credit history and marketing/customer preferences and information. Personal information will only be collected from an individual if that individual is made aware of:

• the identity of OPEN and its contact details;
• the fact that the individual is able to gain access to his or her personal information;
• the purpose for which the information is being collected;
• the organisations or types of organisations to whom OPEN will disclose that information;
• any law that requires the information to be collected (this will be a rare instance, and you should check with the Privacy Officer if you have concerns about this); and
• the main consequences for the individual if the information is not provided (such as an inability to obtain trade credit or product information).

Wherever possible, we will obtain personal information about an individual from that individual personally. This does not preclude us, however, from obtaining an ASIC company search, business name search or other publicly available search about an individual or company.

Use and Disclosure

We may disclose information about an individual for the purposes of assessing their credit worthiness.

There maybe times where we are legally required to provide previously collected personal information to a law enforcement authority or other Commonwealth or State organisation.

Data Quality

OPEN will take all reasonable steps to ensure that the personal information it collects is accurate, complete and up-to-date.

Data Security

Under the National Privacy Principles, OPEN must take reasonable steps to protect personal information it holds from misuse and loss and from unauthorised access, modification or disclosure.

OPEN takes this obligation very seriously, and OPEN staff will not discuss or disclose personal information except in the ordinary course of business and in accordance with this Privacy Policy. All information must be kept physically secure.

Access and Correction

You have the right to access and require correction of your own personal information. This includes the correction of spelling of names, telephone numbers and other contact details, as well as information obtained in the course of conducting appropriate checks for credit worthiness.

Identifiers

OPEN may not use Commonwealth Government identification systems, such as tax file numbers, as part of a de facto identification system. Personal information will be catalogued and indexed by other means, such as an alphabetical listing of individuals.

Anonymity

You have a right to deal with OPEN anonymously, where it is practical.